For Speakers

• Keep the number of slides to a minimum and follow the assigned presentation slots. Please stop when signaled to do so by the Chair.
• Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.
• Personal laptops should not be used unless under unavoidable conditions.
• No videos will be recorded.
• Question periods, thanks and acknowledgement of the speakers will take place during the session or after completion of the session, so please stay until the session ends.

Basic presentation requirements

• Presentation format: PPT.doc or PPT.docx.
• MAC-compatible presentation.
• Please take steps to compress any videos.
• Each slide should be concise, uncluttered and readable from a distance; include only key words and phrases for visual reinforcement. Avoid lengthy text.

AV Set up:

• Basic AV setup will be provided: laser pointer, cordless mike, desktop mike, basic sound system.
• If you have any audio/video to be played, they should be checked in with the AV team 24 hours before your presentation.
• Upload your presentation at least 3 days before traveling to the conference venue.

Go to the presentation upload site and upload your presentation slides.

• Use the email address you provided when submitting your abstract. Once logged in, follow the instructions on the screen.
• You can also email the presentation to the designated conference email ID.
• All presentations will be downloaded to your session room on the day of your presentation.
• The presentations will be loaded prior to your session with the name "first name_last name and date / session".

OR upload your presentation at the registration desk:

• It is recommended to upload your presentation 3 days before the conference start date. If you are unable to send it, you can always upload your presentation (save the presentation on a USB Flash drive) at the lectern during the break preceding your scheduled presentation. The USB Flash drive will be scanned before transferring the presentation to the presentation folder.
• Once you have completed your presentation it will be permanently removed. (Optionally it may be selected for the presentation library maintained by USG.)

Considerations for PC Users [create on PC then move to Mac]

• Appropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2007/2008/2010/2011 format or use .PPT or .PPS if saving to an earlier-version format or saving from an earlier version.
• Copy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise links to most media files will break.
• AVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).
• Usage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.
• Don't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.

Poster Presenters

• Poster cards with number will be placed in the poster hall one hour before start of the session.
• Each author will be provided with a 1 meter x 1 meter poster-presenting area and mounting pins / stick-tape. Participants are responsible for mounting their posters during the presentation period and for removing them as soon as the session ends. Posters left up past that time will be discarded.
• Poster awards will be announced during the end of a day / session; these will be announced during the event.